Because preservation of its materials is of paramount concern, the Special Collections Department reserves the right to decline to digitize materials, or to limit the amount of material that can be safely digitized. If you have questions, please contact Digital Production Group at digitalservices@virginia.edu.
Notice: Warning Concerning Copyright— copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a request for, or later uses a photocopy or reproduction for purposes in excess of "fair use," that user may be liable for copyright infringement. The Library’s provision of a copy does not constitute permission by any copyright holder and is not a substitute for the user’s diligent compliance with all applicable copyright requirements. This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of the copyright law.
Notice: Sales Tax Collection— The University of Virginia is required to collect sales tax for online sales delivered to the following states: District of Colombia, North Carolina, New Jersey, Ohio, Pennsylvania, and Virginia. If you are in one of these localities your payment total will include the original asking price plus the total of any sales tax owed on the purchase. If you are not located in one of these states, you will not have sales tax added to your purchase.
Notice: Sales Tax Exemption— If you represent a tax-exempt organization, please contact digitalservices@virginia.edu to provide a sales tax exemption certificate. Upon reception of a valid exemption certificate, the Library will provide instructions for payment.
Notice: Digitizing Personal Items— We are not responsible for any damage to materials you provide to us for digitization.
What you need to know, before you submit your request
- We normally require at least 20 working days to complete a digitization request. Rush requests will be honored if possible. Starting mid-November through mid-January additional turnaround time is required due to the holiday season.
- Non-UVa Patrons: We charge a fee of $50 for first hour of work and $25 per hour for each additional hour thereafter. Costs are calculated based on the length of time required for retrieval, identification, imaging and delivery. Digital Production Group staff will contact you soon after your request is received with a quote based on our time estimate. If you accept our fee, pre-payment is required before we will proceed with your request. Payment information will be included with the fee estimate.
- We provide images at various resolutions and formats depending on the intended use of the request. Generally, we can provide 300dpi JPEG images, TIF images at the highest resolution possible, or PDFs.
- All orders will be delivered via the web. If you wish for your order to be delivered by some other means, please write digitalservices@virginia.edu after submitting your request. The decision to honor this request is at the sole discretion of Digital Production Group staff.